Anonymous TouchPoints are beneficial for recording data that does not tie to a specific Participant or Entity. Examples might include Anonymous surveys, call center logs, non-client responses, or any other response that does not tie to a subject in your ETO system.
Anonymous TouchPoints can be recorded, Batch Uploaded, reported on, and managed just like any other TouchPoint. The only difference is they are anonymous and not tied to a Participant Site ID, Entity ID, Collection, or Family.
Setting Up
Select Anonymous as the subject type in TouchPoint security. Enable the security for Add/View/Edit/Delete Responses and View/Edit/Delete Others Response as desired.
Record TouchPoint Responses
TouchPoints on the navigation bar
Record TouchPoints
Select TouchPoint
Choose Subject Type = Anonymous
View Anonymous TouchPoints
Based on TouchPoint security permissions, a list of TouchPoints that have been previously recorded will display. The responses will be grouped by TouchPoint form; to view individual responses, click the toggle to expand (ordered by date completed). The date last updated, identifier, staff who recorded the TouchPoint, and status will all be displayed. Users have the option to view, edit, or delete all based on security permissions for the given TouchPoint.
From the same page, a new TouchPoint can be completed anonymously via the “Take New TouchPoint” button or by clicking the quick “Take New” option that displays next to the TouchPoint name. If the User selects the Take New TouchPoint button, a drop-down menu will appear with all the TouchPoints available to the User to complete. If only one TouchPoint is available, the page will re-direct to the Record TouchPoint page for that TouchPoint.
Note: If TouchPoints are not appearing as you expect, confirm the following TouchPoint settings:
Security allows Users in the Program and of the appropriate roles to add new responses to the TouchPoint.
Security above is applied to Anonymous recording that TouchPoint.
Reporting on Anonymous TouchPoints
If using the Standard TouchPoint Universe NEW, the Anonymous TouchPoint data will come in with all the other subject types. It may be useful to add the object [Subject Type] to distinguish anonymous responses.
If creating a custom Universe, use the subject area "Generic" to report on Anonymous responses. They will not come in to custom reports using the Participant subject area.
