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APRs and CAPERs for Emergency Shelter - Night-by-Night Programs Showing Only Leavers
APRs and CAPERs for Emergency Shelter - Night-by-Night Programs Showing Only Leavers
Updated over a week ago

APRs and CAPERs may show only leavers in Q5a, and may have other sections of the reports empty.

This is caused by a lack of Bed-Night Stay records that are populated into Services.csv of a Data Pull. The Bed-Night Stays are entered through ETO using the Housing Check-In feature, but Housing must first be setup in order to do so.

The following articles are available regarding Housing:

For more details on to why this is happening, the following resources are available:

  • APR programming specifications, specifying which method to use for Active Clients:
    โ€‹APR and CAPER Programming Specifications: Page 12 - "Emergency Shelter โ€“ Night-by-Night ([project type] = 1) projects use Active Client โ€“ Method 2."

  • HMIS Reporting Terminology Glossary: detailing the methods for determining Active Clients - Pages 4-5 - "Method 2: Active Clients by Date of Service"

The HMIS Reporting Terminology Glossary presents the following logic:

The first line is checking for the exit date being within the report range, which all leavers pass, but as no actively enrolled participants will have an exit date, they will move onto the second part of the or statement.

In the second part of the or statement, participants will gradually reach the sections where [date of service] is being checked against the report start/end date, and the project start date. However, because no Bed-Night Stays are entered, the [date of service] will be null,

failing these statements.

Once Bed-Night Stays have been entered using the Housing Check-In feature, a new data pull can be created to run a new APR or CAPER with, and stayers should now appear in the report.

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