VOCA Annual Report Services TouchPoint Instructions

The first step to completing your VOCA Report is to complete the VOCA Annual Report Services TouchPoint.

1. This TouchPoint is where you will select the services that you identified as providing when you completed your VOCA grant application in EGrants.
2. These services will then pull into your VOCA Report
3. You will only complete this TouchPoint ONE time.
 1. You will not have to complete it each quarter – that is why it has “Annual” in the name and not “Quarterly”.
 2. If your VOCA services change due to receiving an additional VOCA grant that expands your agency’s services and/or submitting a PMR to request a change in services, then you will need to enter a NEW VOCA Annual Report Services TP to select all of the services that you are now providing. 
 1. When completing a NEW Touchpoint, enter the date that your VOCA services changed as the DATE TAKEN on the NEW VOCA Annual Report Services Touchpoint.

Instructions to complete the VOCA Annual Report Services TouchPoint:

1. Go to TouchPoints on the left-hand side navigation bar &gt; select TouchPoints &gt; Record TouchPoints 

2. From the dropdown list that appears next, select VOCA Annual Report Services.
3. You will be taken to the list of Participants. Select VOCA Person as the Participant and then select CONTINUE at the bottom of the screen.
 1. In the NAME field, type in VOCA and select the Filter Option of “Contains” to easily locate VOCA Person

You are now ready to enter data into the VOCA Annual Report Services TouchPoint

The first item you will need to complete is the DATE at the top of the page.

1. Enter the date as OCTOBER 1 for the current fiscal year if this is the first time you are recording this TouchPoint.
2. If your agency’s VOCA services have changed since this TouchPoint was originally completed, DO NOT EDIT the existing TouchPoint, but instead complete a NEW one. Enter the Date for the New Touchpoint as the date that your change in VOCA Services went into effect.
3. The date field appears in the Blue Bar above the rest of the date fields.

The next step is to select the correct County that you are completing this for. If you receive VOCA funding to provide services in multiple counties, you must complete this TouchPoint for each County separately.

1. Example: If you receive VOCA funding to provide services in Dauphin and Perry Counties, you must complete a separate VOCA Annual Report Services TouchPoint – one for Dauphin County and one for Perry County.

Finally, you will need to select each SERVICE on the list that corresponds with your VOCA grant application in EGrants.

1. Special Note: The services “Performance of Forensic Interview” may not have been originally a service to select when completing your VOCA application in EGrants. If you are a Child Advocacy Center and are using VOCA funds to provide Perform of Forensic Interviews, please be sure to select it in the list of services

Once complete, select SAVE at the bottom of the screen.

1. The first step to completing your VOCA Report is to complete the VOCA Annual Report Services TouchPoint.
 1. This TouchPoint is where you will select the services that you identified as providing when you completed your VOCA grant application in EGrants.
 2. These services will then pull into your VOCA Report
 3. You will only complete this TouchPoint ONE time.
 1. You will not have to complete it each quarter – that is why it has “Annual” in the name and not “Quarterly”.
 2. If your VOCA services change due to receiving an additional VOCA grant that expands your agency’s services and/or submitting a PMR to request a change in services, then you will need to enter a NEW VOCA Annual Report Services TP to select all of the services that you are now providing. 
 1. When completing a NEW Touchpoint, enter the date that your VOCA services changed as the DATE TAKEN on the NEW VOCA Annual Report Services Touchpoint.
 
2. Instructions to complete the VOCA Annual Report Services TouchPoint:
 1. Go to TouchPoints on the left-hand side navigation bar &gt; select TouchPoints &gt; Record TouchPoints 
 
 2. From the dropdown list that appears next, select VOCA Annual Report Services.
 3. You will be taken to the list of Participants. Select VOCA Person as the Participant and then select CONTINUE at the bottom of the screen.
 1. In the NAME field, type in VOCA and select the Filter Option of “Contains” to easily locate VOCA Person 
 
 
3. You are now ready to enter data into the VOCA Annual Report Services TouchPoint
 
4. The first item you will need to complete is the DATE at the top of the page.
 1. Enter the date as OCTOBER 1 for the current fiscal year if this is the first time you are recording this TouchPoint.
 2. If your agency’s VOCA services have changed since this TouchPoint was originally completed, DO NOT EDIT the existing TouchPoint, but instead complete a NEW one. Enter the Date for the New Touchpoint as the date that your change in VOCA Services went into effect.
 3. The date field appears in the Blue Bar above the rest of the date fields. 
 
 
5. The next step is to select the correct County that you are completing this for. If you receive VOCA funding to provide services in multiple counties, you must complete this TouchPoint for each County separately.
 1. Example: If you receive VOCA funding to provide services in Dauphin and Perry Counties, you must complete a separate VOCA Annual Report Services TouchPoint – one for Dauphin County and one for Perry County.
 
6. Finally, you will need to select each SERVICE on the list that corresponds with your VOCA grant application in EGrants.
 1. Special Note: The services “Performance of Forensic Interview” may not have been originally a service to select when completing your VOCA application in EGrants. If you are a Child Advocacy Center and are using VOCA funds to provide Perform of Forensic Interviews, please be sure to select it in the list of services 
 
 
7. Once complete, select SAVE at the bottom of the screen.