This element creates a field to track attendance. The administrator can change the text of these defaults, add additional choices, and remove defaulted choices. The administrator can also choose which choices count for attendance.
This form question is not available for approval forms.
Step 1 - Select how you would like the answer to be formatted. You will have three options:
- Display choices as radio buttons (1 column)
- Display choices as radio buttons (2 columns)
- Display choices in a drop-down menu
Step 2 - Enter the question text in the text box.
Step 3 - You can set the sequence of the attendance choices by renumbering each line. For example, insert a 1 in the row you want to show first, a 2 in the row you want to show second, etc.
Step 4 - By default, there are four options: Present, Present but tardy, Absent, and Absent but excused. You can change the text of these defaults by erasing the text and inserting your own.
Step 5 - You can then decide which choices count for attendance. By default, the first two choices count for attendance. Check the corresponding check box in the column marked “Count towards attendance” to make changes.
- The administrator should use this field instead of the List field in order to populate standard attendance reports.
Step 6 - You can set the number of times the response can be recorded by entering a number into the box in the corresponding column.
Step 7 - You can add an additional row to the table by clicking the + box in the row above where you want to the new option to appear. For example, clicking the + on the second row would create a new blank row in for three.
Step 8 - Add a number of rows by putting a number in the box and clicking the Add button.
Step 9 - Check the box if you want to alert and prevent a user from recording attendance if attendance is being entered for the same subject on the same day. Users will only be warned if they have access to view the previously recorded attendance response. The setting for what a user has access to view are set under TouchPoint Security.
Step 10 - Select if you would like to use a pseudonym.
- If yes, insert text.
Step 11 - Select if you would like to capture one response for multiple subjects.
- This is used for participant (multiple), entity (multiple), family, and collection subject types.
Step 12 - Select if this question requires an answer before being saved.
Step 13 - Set the question placement options.
Recording with this Element Type
When filling out the attendance element type either select the option which best records the subject's attendance.
Display choices as radio buttons (1 column)
Display choices as radio buttons (2 columns)
Display choices in a drop-down menu
With the radio button options, you can click the Clear Selection button to clear any selection you may have made in error.